Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line, RBR 2021/13

Avaldatud: 09.06.2021
Uuendatud: 14.09.2021
Esitamise kuupäev: 14.10.2021

Supplier Meeting: Submission of the applications for the Qualification stage of the Consolidated Procurement for delivery of the track sleepers equipped with rail fastening system and under sleeper pads for the construction of the Rail Baltica railway line

 

RB Rail AS, the central coordinator of the Rail Baltica project, has announced the procurement exercise for the delivery of the sleepers with fastening system and under sleeper pads for the construction of entire Rail Baltica railway line. All interested suppliers are invited to apply for a online meeting with the representatives of RB Rail AS taking place on 13 July 2021 at 13:30 in MS Teams platform.

Duration of the meeting is estimated to be about one hour.

Registration is required to secure invitation to the MS Teams meeting.

Please register to the meeting by end of 12 July 2021 by sending message to e-mail: sleepers@railbaltica.org containing:

  • Company name,
  • Area of business (sleeper, rail fastening system, under sleeper pad manufacturers/suppliers who are potential suppliers are expected),
  • Participant name(-s), position, e-mail address, phone number. 

It is advised that managers or specialists in charge of the preparation of the application, required documents, organisation of the correspondence and submission of the application participates in the meeting.

Meeting shall concern administrative matters related to the preparation and submission of the application only. At the meeting RB Rail AS representatives will introduce to potential suppliers with the process of submission of the applications. We will explain the required forms to be submitted, organisation of Q&A process and will provide guidance for the registration in the E-Tenders system.

Please note that questions related to subject-matter or scope shall not be discussed during the meeting, but guidance on how to acquire desired additional information on such items shall be explained to the participants.

 Meeting Agenda:

  • Information on the published information about the Procurement;
  • Registration in the E-Tenders system (available user manuals);
  • Introduction to the Qualification stage regulations;
  • Procurement Q&A process;
  • Submission of the Application;
  • FAQ;
  • Answers to the questions from the participants.

The Contracting authority is joint stock company „RB Rail AS”, legal address: Krišjāņa Valdemāra iela 8-7, Rīga LV-1010, Latvia, announces competitive procedure with negotiations “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line”.

The identification number of this restricted competition is RBR 2021/13.

The applicable CPV code is:  34947000-7 (Sleepers and parts of sleepers).
Competitive procedure with negotiations and subject matter is co-financed by Connecting Europe Facility (CEF).
Competitive procedure with negotiation is organised in accordance with Public Procurement Law of the Republic of Latvia.

This competitive procedure with negotiation is carried out using E-Tenders system which is subsystem of the Electronic Procurement System ( https://www.eis.gov.lv/EKEIS/Supplier).

To apply as a Candidate for this procurement Interested supplier has to register in E-Tenders system by submitting Tenderer’s Electronic Procurement System registration documents (if the candidate is not registered in Electronic Procurement System) in State Regional Development Agency (please see information here: http://www.railbaltica.org/procurement/e-procurement-system/).

Subject matter of competitive procedure with negotiation

The subject-matter of the Competition is to provide consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line. Subject-matter of this Competition is not divided in parts (lots). The Candidate may submit an Application only for the whole subject-matter of the Competition in total.

 

Availability of the documents of the competitive procedure with negotiation

The candidate selection regulation and all its annexes of competitive procedure with negotiation are available at the E-Tenders system in profile of publication in webpage https://www.eis.gov.lv/EKEIS/Supplier/Procurement/58574 and at  the Contracting authority’s Internet webpage http://www.railbaltica.org/tenders/ (see section documents of the competitive procedure with negotiation below). Regulation of the competitive procedure with negotiation is available free of charge. 

 Submission of Applications

Applications shall be submitted electronically using the tools offered by the E-Tenders system available at https://www.eis.gov.lv/EKEIS/Supplier/Procurement/58574 by 14 October 2021 till 15:00 o’clock (Time Zone EEST (Eastern European Summer Time), Riga (Latvia))).

Only Applications submitted to the E-Tenders system will be accepted and evaluated for participation in the procurement procedure. Any Applications submitted outside the E-Tenders system will be declared as submitted in a non-compliant manner and will not participate in the procurement procedure.

Opening of Applications

The Applications will be opened in the E-Tenders system 14 October 2021 at 15:00 o’clock (Time Zone EEST (Eastern European Summer Time), Riga (Latvia))) during the open meeting. It is possible to follow the opening of submitted applications online in the E-Tenders system.

 Contact person of the Company

Procurement Specialist – Mr. Jānis Lukševics, e-mail address: sleepers@railbaltica.org.

 Documents of the Competitive procedure with negotiation (Downloads)

  1. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation/English version (download);
  2. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 2, updated on 10 August 2021/ English version (download);
  3. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 3, updated on 10 September 2021/ English version (download);
  4. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation/Estonian version (download);
  5. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 1, updated on 20 July 2021/Estonian version (download);
  6. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 2, updated on 10 August 2021/Estonian version (download);
  7. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 3, updated on 10 September 2021/Estonian version (download);
  8. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation/Latvian version (download);
  9. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 1, updated on 20 July 2021/Latvian version (download);
  10. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 2, updated on 10 August 2021/Latvian version (download);
  11. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 3, updated on 10 September 2021/Latvian version (download);
  12. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation/Lithuanian version (download);
  13. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 1, updated on 20 July 2021/Lithuanian version (download).
  14. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 2, updated on 10 August 2021/Lithuanian version (download);
  15. Competitive procedure with negotiation “Consolidated supply of track sleepers with rail fastenings and under sleeper pads for construction of Rail Baltica railway line” candidate selection regulation with amendments No 3, updated on 10 September 2021/Lithuanian version (download).
  16. Answers to the questions from interested supplier, 2 July 2021 (download).
  17. Answers to the questions from interested supplier, 9 July 2021 (download).
  18. Presentation of webinar on 13 July 2021 (download).
  19. Answers to the questions from interested suppliers, 20 July 2021 (download).
  20. Answers to the questions from interested suppliers, 29 July 2021 (download).
  21. Answer to the question from interested supplier, 17 August 2021 (download).
  22. Answer to the question from interested supplier, 26 August 2021 (download).
  23. Answer to the question from interested supplier, 7 September 2021 (download).
  24. Answers to the questions from interested suppliers, 9 September 2021 (download).
  25. Answers to the questions from interested suppliers, 14 September 2021 (download).

Please be informed that candidate selection regulation in Estonian, Latvian and Lithuanian is translated from English version using machine translator and is intended just for informative purposes. English version of the regulation prevails in any case.