Competitive procedure with negotiations “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction”, RBR 2021/2

Announced: 11.06.2021
Updated: 26.08.2021
Submission Date: 30.09.2021

Supplier Meeting: Submission of the applications for the Qualification stage of the Consolidated Procurement for delivery of the turnouts and rail expansion joints for the construction of the Rail Baltica railway.

RB Rail AS, the central coordinator of the Rail Baltica project, has announced the procurement exercise for the manufacturing and delivery of the turnouts and rail expansion joints for the construction of entire Rail Baltica railway line. All interested suppliers are invited to apply for a online meeting with the representatives of RB Rail AS scheduled for 15 July 2021 at 13:30 over MS Teams platform.

Duration of the meeting is estimated to be about one hour.

Registration is required to secure invitation to the MS Teams meeting.

Please register to the meeting by end of 14 July 2021 by sending message to e-mail: turnouts@railbaltica.org containing:

  • Company name,
  • Area of business (turnout/rail expansion joint manufacturers/suppliers who are potential suppliers are expected),
  • Participant name(-s), position, e-mail address, phone number. 

It is advised that managers or specialists in charge of the preparation of the application, required documents, organisation of the correspondence and submission of the application participates in the meeting.

Meeting shall concern administrative matters related to the preparation and submission of the application only. At the meeting RB Rail AS representatives will introduce  potential suppliers with the process of submission of the applications, will explain the required forms to be submitted, organisation of Q&A process and will provide guidance for the registration in the E-Tenders system.

Please note that questions related to subject-matter or scope shall not be discussed during the meeting, but guidance on how to acquire desired additional information on such items shall be explained to the participants.

 Meeting Agenda:

  • Information on the published information about the Procurement;
  • Registration in the E-Tenders system (available user manuals);
  • Introduction to the Qualification stage regulations;
  • Procurement Q&A process;
  • Submission of the Application;
  • FAQ;
  • Answers to the questions from the participants.

The contracting entity is RB Rail AS, legal address: Kr. Valdemara iela 8 – 7, Riga LV-1010, Latvia (hereinafter – Contracting Authority). The Contracting Authority conducts this procurement for the benefit of the:

  • Ministry of Transport of the Republic of Latvia represented by “Eiropas Dzelzceļa līnijas” SIA;
  • “LTG Infra” AB appointed by the Ministry of Transport and Communications of the Republic of Lithuania;
  • Ministry of Economic Affairs and Communications of the Republic of Estonia represented by Rail Baltic Estonia OÜ.

The identification number of this competition is RBR 2021/2.

The applicable CPV code: Main code: 34941000-5 – (Rails and accessories).  For Lot No.1: 34941800-3 – (Railway points); for Lot No.2: 34941800-3 – (Railway points), for Lot No.3: 34941000-5 – (Rails and accessories).

Competitive procedure with negotiations and subject matter is co-financed by Connecting Europe Facility (CEF).

Competitive procedure with negotiation is organised in accordance with Public Procurement Law of the Republic of Latvia.

This Competition is carried out using E-Tenders system which is subsystem of the Electronic Procurement System ( https://www.eis.gov.lv/EKEIS/Supplier).

To apply as a Tenderer for this procurement Interested supplier has to register in E-Tenders system by submitting Tenderer’s Electronic Procurement System registration documents (if the tenderer is not registered in Electronic Procurement System) in State Regional Development Agency (please see information here: http://www.railbaltica.org/procurement/e-procurement-system/).

Subject Matter of Competition

The subject matter of the Competition is supply of the integrated turnout solution and supporting services for its deployment as part of the railway track infrastructure. This procurement shall ensure deployment of the economically and technically most feasible turnout solution which meets all Rail Baltica operational requirements in all three Baltic states Estonia, Latvia and Lithuania to maximise the benefits. Description of the subject-matter of procurement is included in Annex No 2 “General description of the subject matter” to the Regulations (relevant for all procurement lots (Lot No.1, Lot No.2 and Lot No.3, unless specified otherwise in the description) for the Selection of Candidates. During this stage of the selection of the Candidates, General description of the subject matter is given for informative purposes only. Detailed description of the subject-matter of procurement will be issued to the Candidates, which will be selected for the participation in Stage Two of the Competition.

Availability of Competition Documents

The open competition regulation and all its annexes are available at the E-Tenders system in profile of publication in webpage https://www.eis.gov.lv/EKEIS/Supplier/Procurement/58178 and at  the Contracting authority’s Internet webpage http://www.railbaltica.org/tenders/ (see section open competition documents below). Regulation of Competition is available free of charge. 

Submission of Applications

Applications shall be submitted electronically using the tools offered by the E-Tenders system available at: https://www.eis.gov.lv/EKEIS/Supplier/Procurement/58178 by 30 September 2021 till 15:00 o’clock.

Only Applications submitted to the E-Tenders system will be accepted and evaluated for participation in the procurement procedure. Any Proposal submitted outside the E-Tenders system will be declared as submitted in a non-compliant manner and will not participate in the Competition.

Opening of Applications

The Applications will be opened in the E-Tenders system on 30 September 2021 at 15:00 o’clock during the open meeting. It is possible to follow the opening of submitted applications online in the E-Tenders system.

Contact persons of Company

In administrative aspects of the open competition: Procurement Manager Baiba Ūbele, telephone:  +371 26273973, e-mail address: turnouts@railbaltica.org.

 Documents of the Competitive procedure with negotiation (Downloads)

  1. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/English version (download);
  2. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Estonian version (download);
  3. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Latvian version (download);
  4. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Lithuanian version (download).
  5. Answers to the questions from interested suppliers, 14 July 2021 (download).
  6. Presentation of webinar, 15 July 2021 (download).
  7. Answers to the questions from interested suppliers, 21 July 2021 (download).
  8. Answer to the question from interested supplier, 28 July 2021 (download).
  9. Answer to the question from interested supplier, 30 July 2021 (download).
  10. Answer to the questions from interested suppliers, 3 August 2021 (download).
  11. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/English version (download)with extended deadline for applications;
  12. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Estonian version (download) with extended deadline for applications;
  13. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Latvian version (download) with extended deadline for applications;
  14. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Lithuanian version (download) with extended deadline for applications.
  15. Answer to the questions from interested suppliers, 13 August 2021 (download).
  16. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/English version (download)with extended deadline for applications;
  17. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Estonian version (download) with extended deadline for applications;
  18. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Latvian version (download) with extended deadline for applications;
  19. Competitive procedure with negotiation “Consolidated supply of turnouts and rail expansion joints for Rail Baltica railway construction” candidate selection regulation/Lithuanian version (download) with extended deadline for applications;
  20. Answer to the question from interested supplier, 24 August 2021 (ddownload);
  21. Answer to the questions from interested supplier, 26 August 2021 (download).

Please be informed that candidate selection regulation in Estonian, Latvian and Lithuanian is translated from English version using machine translator and is intended just for informative purposes. English version of the regulation prevails in any case.