Invitation to consultation with interested suppliers „Rail Baltica mainline construction in Latvia engineering and construction supervision services”,

Announced: 17.11.2021
Updated: 17.11.2021
Submission Date: 24.11.2021

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1. Contracting Authority: Limited liability company „EIROPAS DZELZCEĻA LĪNIJAS”

Reg. No. 40103836785

Address: Gogoļa iela 3, Riga, LV-1050

2. Contracting Authority’s contact person: Project manager of the Project Implementation and Management Department Gatis Gaņģītis

e-mail: gatis.gangitis@edzl.lv

phone No.: +371 66954242

 

3. Legal basis for the consultation: The consultation is organised in accordance with the regulation of Section 18 Paragraph Two of the Public Procurement Law, which provides rights for the contracting authority to organise a consultation with suppliers in order to prepare for the procurement and inform suppliers about the procurement plan and requirements.
4. Subject-matter of the procurement: Engineer supervision services, including construction supervision services according to the construction regulation of Latvia, for construction work of Rail Baltica mainline infrastructure (substructure and superstructure) in the territory of the Republic of Latvia in accordance with the conditions set out in the procurement procedure documentation.

Main CPV code: 71000000-8 (Architectural, construction, engineering and inspection services).

5. Purpose of the consultation: To inform interested suppliers about the planned procurement and the content of the subject-matter of the procurement, as well as obtain feedback from interested suppliers.
6. Time and place of the consultation: On 24th November 2021 at 15:00 online (Riga time), using the Microsoft Teams app (planned duration of the consultation ~ 2 hours).

 

In case of changes, representatives of interested suppliers will be informed, as well as the respective information will be posted on the Contracting Authority’s website: https://edzl.lv/, section „Aktuālie iepirkumi”, where this invitation is published.

7. Procedure of application of interested suppliers for participation in the consultation: 1.    To participate in the consultation, the interested supplier should apply by 24th November 2021, 10:00 (Riga time) by sending its application to the specified e-mail of the Contracting Authority’s contact person.

2.    To apply for participation in the consultation, the interested supplier shall specify its name, registration number, name and surname of its representative, representative’s e-mail and representative’s phone number (the interested supplier is entitled to indicate a maximum of 3 representatives).

3.    The invitation to consultation will be sent to the representative of the interested supplier to the e-mail specified by him/her no later than by 24th November 2021 12:00 (Riga time).

8. Matters to be discussed during consultation:  

Consultation’s agenda:

 

1. Introduction to the Rail Baltica Global project;

2. Information on the procurement of Rail Baltica mainline construction in Latvia:

2.1. EDZL as the Implementing Body in Latvia;

2.2. Rail Baltica Project Governance – main stakeholders, structure and financing arrangements;

2.3. Engineer services procurement process and tender schedule;

2.4. Engineer services procurement scope;

2.5. Planned construction schedule – key dates;

2.6. Contracts overview – FIDIC, pricing basis, payment procedure, bill of quantity extract example;

2.7. Processes provided by the customer during construction works;

2.8. Technical scope overview – example of bridge structures, embankment, etc.

 

3. Q&A session.

During the consultation, the Contracting Authority will present information in English and, if necessary, also in Latvian.

The interested suppliers, who will participate the consultation, should take into account that the consultation will be documented (incl. it will be recorded) and its summary will be published. The information provided during the consultation will be disclosed to third persons for the Contracting Authority to ensure transparency of the process, observation of the principle of equal treatment and not to restrict competition.

 

Interested suppliers during the consultation should consider whether the information provided by them is considered a commercial secret or confidential, and the interested suppliers are responsible for non-disclosure of such information themselves.

9. Documenting of the consultation and publication of the documentation: 1.   The participants of the discussion will be registered for the needs of organising the consultation.

2.   The consultation will be documented for the preparation of a summary of the consultation (a recording in Microsoft Teams will be made).

3.   A short summary of the progress of the consultation, questions asked and answers provided will be published no later than within 15 (fifteen) working days of the day of the consultation on the Contracting Authority’s website: https://edzl.lv/, section „Aktuālie iepirkumi”, where this invitation is published.

10. Additional information: The Contracting Authority and its representatives during the consultations will provide only general information about the subject matter of the planned procurement, which may change later during development of the documentation for the specific procurement. This information does not entail any legal consequences (rights and duties) for the Contracting Authority and interested suppliers.

 

The publicly available information about the Rail Baltica project is available on the websites:

https://edzl.lv/ 

https://www.railbaltica.org/