Competitive procedure with negotiations “IT Architecture Development Strategy”, RBR 2022/24

Announced: 11.11.2022
Updated: 25.11.2022
Submission Date: 14.12.2022

All interested suppliers are invited to apply for a Briefing: Submission of the Applications for announced competitive procedure with negotiation “IT Architecture Development Strategy”, Identification No RBR 2022/24, which will be organized for 2nd December 2022 at 13:00 EET (GMT+2), online using the Microsoft Teams platform, with the planned duration of the Briefing approximately 1 hour.

Registration is required to secure invitation to the MS Teams meeting. 

Please register for the Briefing by end of 1th of December 2022 by filling out the form HERE.

It is advised that managers or specialists in charge of the preparation of the Application, required documents, organization of the correspondence and submission of the Application participate in the Briefing. 

The Briefing will concern administrative matters related to the preparation and submission of the Application only. At the meeting RB Rail AS representatives will introduce potential suppliers to the process of submission of the Application, will explain the required forms to be submitted and the organization of the Q&A process.  Please note that questions related to subject-matter or scope of the procurement will not be discussed.

If you have any concerns about the submission of an Application, including requirements for the candidates or that the deadline for submission of applications is not sufficient, please provide your questions/ requests by e-mail to zaneta.podniece@railbaltica.org or in E-Tenders system.

Meeting Agenda:

  • Description of the published information about the Procurement;
  • Registration in the E-Tenders system (available user manuals);
  • Introduction to the Qualification stage regulations;
  • Procurement Q&A process;
  • Submission of the Application;
  • FAQ;
  • Answers to the questions from the participants.

We look forward to your attendance and helping with any questions or concerns you may have about the procedures and processes.

 

Competitive procedure with negotiations “IT Architecture Development Strategy”

The Contracting authority joint stock company RB Rail AS, legal address: Satekles str. 2b, Riga, LV-1050, Latvia, announces Competitive procedure with negotiations  “IT Architecture Development Strategy”.
The identification number of this Competitive procedure with negotiations is RBR 2022/24.
The applicable CPV codes are:
1) Main CPV code: 72000000-5 (IT services: consulting, software development, Internet and support);
2) Additional CPV codes: 72222200-9 (Information systems or technology planning services). Competitive procedure with negotiations and subject matter is co-financed by Connecting Europe Facility (CEF).
Competitive procedure with negotiations is organized in accordance with the Public Procurement Law of the Republic of Latvia.
Competitive procedure with negotiations is carried out using the E-Tenders system (https://www.eis.gov.lv/EKEIS/Supplier) which is a subsystem of the Electronic Procurement System.
To apply for this Competitive procedure with negotiations Interested supplier has to register in the E-Tenders system by submitting the Tenderer’s Electronic Procurement System registration documents (if the Tenderer is not registered in Electronic Procurement System) to State Regional Development Agency (please see information here: http://www.railbaltica.org/procurement/e-procurement-system/).

Subject matter of Competitive procedure with negotiations
The subject matter of the Competitive procedure with negotiations is to define the long-term IT Architecture Strategy for Contracting Authority and Rail Baltica project. A general description of the subject matter of the Competitive procedure with negotiations for informative purposes is included in Annex No 2 of the Regulation. A detailed description of the subject matter (Technical Specification) of the Competitive procedure with negotiations will be disclosed to the Candidates who will be selected for submitting a Proposal during the Second Stage of the Competitive procedure with negotiations.

Availability of the Documents of the Competitive procedure with negotiations
Regulations of the Competitive procedure with negotiations and all its annexes are available on the E-Tenders system in a profile of publication on the webpage https://www.eis.gov.lv/EKEIS/Supplier/Procurement/90668 and on the Contracting authority’s Internet webpage http://www.railbaltica.org/tenders/ (see section “Documents of the Competitive procedure with negotiations” below). Regulations of the Competitive procedure with negotiations are available free of charge.

Submission of Proposals
Proposals shall be submitted electronically using the tools offered by the E-Tenders system available at https://www.eis.gov.lv/EKEIS/Supplier/Procurement/90668 by

14 December 2022 till 15:00 o’clock (Riga time).
Only Proposals submitted via E-Tenders system will be accepted and evaluated for participation in the Competitive procedure with negotiations.

Any Proposals submitted outside the E-Tenders system will be declared as submitted in a non-compliant manner and will not participate in the procurement procedure.

Opening of Proposals
The Proposals will be opened on the E-Tenders system on 14 December 2022 at 15:00 o’clock (Riga time) during the opening meeting. It is possible to follow the opening of submitted Proposals online on the E-Tenders system.

Contact person of the Contracting authority
Procurement Specialist Žaneta Podniece, phone: +371 29356405, e-mail address: zaneta.podniece@railbaltica.org.
Documents of Competitive procedure with negotiations (Downloads)

  1. “IT Architecture Development Strategy” Regulations in English with annexes (download).
  2.  “IT Architecture Development Strategy” Regulations in Latvian with annexes (only for informative reasons) (download)