Travel Agency services for business trips, RBR 2022/4

Announced: 16.03.2022
Updated: 19.04.2022
Submission Date: 28.04.2022

The contracting authority the joint stock company RB Rail AS, registration number 40103845025, registered address Satekles 2B, Riga, LV-1050, Latvia announces open competition “Travel Agency services for business trips” (hereinafter – Open competition).

The identification number of the Open competition is: RBR 2022/4.

The applicable CPV code is: 63510000-7 (travel agency and similar services).

The Open competition is co-financed by the Contracting authority and Connecting Europe Facility (CEF).

The Open competition is organized in accordance with Public Procurement Law of the Republic of Latvia.

The Open competition is carried out using E-Tenders system (https://www.eis.gov.lv/EKEIS/Supplier) which is subsystem of the Electronic Procurement System.

To apply for this Open competition Interested supplier has to register in E-Tenders system by submitting Tenderer’s Electronic Procurement System registration documents (if the Tenderer is not registered in Electronic Procurement System) in State Regional Development Agency (please see information here: http://www.railbaltica.org/procurement/e-procurement-system/).

Subject-matter of Procurement

Subject matter of the open competition is – Travel Agency services for Latvia, Lithuania and Estonia which are necessary to provide international and local business trips: reservation, delivery and, if necessary, change and cancellation of air, rail, road and water transport tickets; transfer processing and, if necessary, also change and cancellation; hotel reservations, delivery of reservations and, if necessary, change and cancellation; deposit, if required by the hotel reservation system; reservation of meeting rooms; processing and delivery of visas and, if necessary, cancellation; car rental reservation and, if necessary, cancellation; Subject-matter of the open competition is included in Annex No 2 “Technical specification” to the Regulations.

Availability of the Open Documents

The Open competition Regulations and all its annexes are available at the E-Tenders system in profile of publication in webpage https://www.eis.gov.lv/EKEIS/Supplier/Procurement/74388  and at  the Contracting authority’s webpage http://www.railbaltica.org/tenders/ . Regulation of Procurement is available free of charge. 

Submission of Proposals

Proposals shall be submitted electronically using the tools offered by the E-Tenders system available at  https://www.eis.gov.lv/EKEIS/Supplier/Procurement/74388  by April 22nd, 2022 till 11:00 o’clock.

Only Proposals submitted via E-Tenders system will be accepted and evaluated for participation in the Open competition. Any Proposals submitted outside the E-Tenders system will be declared as submitted in a non-compliant manner and will not participate in the procurement procedure.

Opening of Proposals

The Proposals will be opened on the E-Tenders system on April 22nd, 2022 at 11:00 o’clock during the opening meeting. It is possible to follow the opening of submitted Proposals online on the E-Tenders system.

Contact person of the Contracting authority

Procurement specialist Anastasija Luceviča, telephone: +371 20362726, e-mail address: anastasija.lucevica@railbaltica.org

 Procurement Documents (Downloads)

  1. Open competition “Travel Agency services for business trips” Regulations (Download)
  2. Draft Agreement (documents available only in English) (Download)
  3. Amendments of procurement Regulations on 25.03.2022. (Download)
  4. Answers to questions on 29.03.2022. (Download)
  5. Amendments of procurement Regulations on 30.03.2022. (Download)
  6. Answers to questions on 05.04.2022. (Download)
  7. Amendments of procurement Regulations on 07.04.2022. (Download)
  8. Answers to questions on 07.04.2022. (Download)
  9. Answers to questions on 11.04.2022. (Download)
  10. Answers to questions on 14.04.2022. (Download)