Provision, Implementation and Customization of Electronic Document Management System (EDMS), RBR 2022/12

Announced: 27.06.2022
Updated: 29.07.2022
Submission Date: 29.07.2022

All interested suppliers are invited to apply for a Briefing: Submission of the Applications for announced competitive procedure with negotiation “Provision, Implementation and Customization of Electronic Document Management System (EDMS)”, identification No RBR 2022/12, scheduled on 19th of July 2022 at 13:00 over MS Teams platform.

Duration of the Briefing is estimated to be about one hour. 

Registration is required to secure invitation to the MS Teams meeting. 

Please register to the Briefing by end of 18th of July 2022 by sending message to an e-mail: agnese.gudrenika@railbaltica.org containing: 

  • Company name, 
  • Participant name(-s), position, e-mail address, phone number.

It is advised that managers or specialists in charge for the preparation of the Application, required documents, organization of the correspondence and submission of the Application participates in the meeting. 

Briefing shall concern administrative matters related to the preparation and submission of the Application only. At the meeting RB Rail AS representatives will introduce potential suppliers with the process of submission of the Applications, will explain the required forms to be submitted and organization of Q&A process.  Please note that questions related to subject-matter or scope of the procurement shall not be discussed.

 

Competitive procedure with negotiation “Provision, Implementation and Customization of Electronic Document Management System (EDMS)”, identification No RBR 2022/12

The Contracting authority joint stock company „RB Rail AS”, legal address: Satekles street 2B, Riga LV-1050, Latvia, announces competitive procedure with negotiations “Provision, Implementation and Customization of Electronic Document Management System (EDMS)”.

The identification number of this competitive procedure with negotiation is RBR 2022/12.

The applicable CPV codes are: main CPV code: 48311100-2 (Document management system); additional CPV codes: 72200000-7 (Software programming and consultancy service), 80500000-9 (Training services).

Competitive procedure with negotiations and subject matter is co-financed by Connecting Europe Facility (CEF).

Competitive procedure with negotiation is organized in accordance with Public Procurement Law of the Republic of Latvia.

This competitive procedure with negotiation is carried out using E-Tenders system which is subsystem of the Electronic Procurement System (https://www.eis.gov.lv/EKEIS/Supplier).

To apply as a Candidate for this procurement Interested supplier has to register in E-Tenders system by submitting Tenderer’s Electronic Procurement System registration documents (if the candidate is not registered in Electronic Procurement System) in State Regional Development Agency (please see information here: http://www.railbaltica.org/procurement/e-procurement-system/).

Subject matter of competitive procedure with negotiation

The subject-matter of the Competition is provision (including consultations and support) of electronic document management system (EDMS) Software-as-a-service, implementation (configuration, training, consultations, data migration services) and customization services.  Subject-matter of this Competition is not divided in parts (lots).

Availability of the documents of the competitive procedure with negotiation

The candidate selection regulation and all its annexes of competitive procedure with negotiation are available at the E-Tenders system in profile of publication in webpage https://www.eis.gov.lv/EKEIS/Supplier/Procurement/84050 and at  the Contracting authority’s Internet webpage http://www.railbaltica.org/tenders/ (see section documents of the competitive procedure with negotiation below). Regulation of the competitive procedure with negotiation is available free of charge. 

 Submission of Applications

Applications shall be submitted electronically using the tools offered by the E-Tenders system available at https://www.eis.gov.lv/EKEIS/Supplier/Procurement/84050 by 29 July 2022 till 15:00 o’clock (Riga time).

Only Applications submitted to the E-Tenders system will be accepted and evaluated for participation in the procurement procedure. Any Applications submitted outside the E-Tenders system will be declared as submitted in a non-compliant manner and will not participate in the procurement procedure.

Opening of Applications

The Applications will be opened in the E-Tenders system 29 July 2022 at 15:00 o’clock (Riga time) during the open meeting. It is possible to follow the opening of submitted applications online in the E-Tenders system.

 Contact person of the Company

Procurement Specialist – Mrs. Agnese Gudrenika, phone: +371 20218254, e-mail address: agnese.gudrenika@railbaltica.org.

 Documents of the Competitive procedure with negotiation (Downloads)

  1. Competitive procedure with negotiation “Provision, Implementation and Customization of Electronic Document Management System (EDMS)” candidate selection regulation in English with annexes (download),
  2. Answer No 1 to question from the interested supplier, 8 July 2022 (download),
  3. Answer No 2 to question from the interested supplier, 15 July 2022 (download),
  4. Presentation of the Briefing held on 19 July 2022 (download),
  5. Answer No 3 to questions from interested suppliers, 22 July 2022 (download),
  6. Opening meeting summary, 29 July 2022 (download).