Supplier Meeting: Engineering services for scanning up to 4 ha large area of the potential munition buried in soil, for Rail Baltica,

Announced: 05.01.2021
Closed:
Contracted to:

RB Rail AS, the central coordinator of the Rail Baltica project, intends to announce the procurement exercise(s) on Engineering Services for scanning up to 4 ha large mostly forest area which is historically contaminated with military ammunition (incl. non-detonated). The scanning results will provide input for the cleaning of the territory. The detailed description of the scope of work shall be explained by RB Rail AS during the consultative meetings. We invite interested suppliers to apply for an individual meeting with the representatives of RB Rail AS taking place on 13 January 2021 via online Microsoft Teams meeting, due to the situation relating to the COVID-19 virus. Each meeting will be scheduled for up to 1 (one) hour duration. A total of 8 (eight) time slots are available, spread between 9:00 and 17:00, Latvian Time.

At the meeting RB Rail AS will introduce to potential suppliers with the Rail Baltica project time schedule, the scope of the work, and the procurement plan in the field of the subject matter – Engineering services.

The Engineering Services are aimed towards the development of up to 4 ha area scan for munition and any other metallic buried object. The scan results shall be used to clean the area which is necessary for further field investigation on the site for continuation of construction of the Rail Baltica railway line.

Meeting Agenda:

  • Introduction to the Rail Baltica project and the project schedule;
  • Information on the scope and timeline of Engineering Services for the Rail Baltica project;
  • Q&A session:
    • Part 1: RB Rail AS’ questions to suppliers;
    • Part 2: Supplier’s answers;
    • Part 3: Supplier’s questions;
    • Part 4: RB Rail AS’ answers.

The focus of the meetings will be (1) works scope and timeline, (2) possible techniques for scanning, (3) territory condition requirements before the start of works, (4) resources and manpower required to deliver the Engineering Services, (5) legal and administrative issues, expectations towards main contractual requirements, (6) project management of the Engineering Services, (7) pricing and payment conditions for the Engineering Services, (8) risks and risk mitigation measures, (9) expectations towards the procurement process, requirements, evaluation and documentation (10) time required by suppliers for good quality proposal submission, (11) aspects that RB Rail AS should definitely avoid in the Supplier’s vied.

Meetings will be recorded and a summarised version of the minutes of all meetings will later be made available online at https://www.railbaltica.org. For the purposes of fair treatment of suppliers and potential tenderers, RB Rail AS shall publish all the significant information shared with the Tenderers. Video recordings of the e-meetings will not be shared with the suppliers and/or third parties.

The maximum number of meetings is limited to 8 (eight), with no more than 3 (three) representatives from one potential supplier allowed to the meeting. The applications will be registered on a first-come-first-served basis, and RB Rail AS will confirm the participation of the supplier by sending a confirmation e-mail to the e-mail address provided in the application.

To participate in the meeting, please fill out the form HERE.

Please apply for the meeting only in case you have experience in the provision of the required services in at least one project with a comparable scale and complexity as Rail Baltica and you have the ability to provide the Engineering Services for the Rail Baltica project needs, as this is the only purpose of the Supplier Meetings and no other topics will be discussed.

At the Supplier Meetings, RB Rail AS shall make no promises and/or commitments towards any business agreement or any proposal and shall not provide any acceptance of any offers or potential offers. The Supplier Meetings are intended to inform RB Rail AS on the significant Engineering service market-related conditions as well as provide input into the development of the procurement conditions. At these meetings, RB Rail AS is not in a position to discuss any other topics and shall not provide any information on any ongoing procurement procedures.