Job summary

We are looking for a highly organized Document Management Specialist to coordinate the flow of the Company’s incoming and outgoing correspondence and ensure document registration, circulation, traceability, completeness review, coordination of the signing process, and monitoring of deadlines in accordance with the established requirements.

We will entrust you to

• Manage the Company’s incoming and outgoing correspondence by ensuring its timely registration, accurate classification, forwarding to responsible persons, monitoring of deadlines, and compliance with the established document management procedures.
• Perform checks of corporate documentation and related EDMS metadata for quality and compliance.
• Support the maintenance and improvement of the Company’s document management system.
• Support employees in applying administrative document management procedures.

To succeed, you should have

• Previous experience in document management, document administration, or working with EDMS.
• Experience in archiving, document nomenclature, or high-volume document flows will be considered an advantage.
• Excellent written and verbal communication skills in English.
• Good communication, cooperation, and consultation skills.
• Good organisational and analytical skills.

What’s in it for you

• Salary from 1800 EUR (before taxes)
• A job with purpose and impact
• Exceptional international project experience
• Innovation-driven work environment
• Professional and self-development opportunities
• Benefits and bonus programme
• Supportive network of professional colleagues

Sounds like your next job?

We look forward to receiving your application via
[email protected]

Application process

If you are willing to be a part of the challenging and unique project, and your experience and personality match the position’s requirements, please, send your CV and motivation letter in English with the subject “DOCUMENT MANAGEMENT SPECIALIST” to RB Rail AS recruitment partners Alliance for Recruitment: [email protected] by 31 July 2026.

RB Rail AS as a controller and Alliance for Recruitment as its respective partner ensures that data processing within recruitment process (for recruitment and hiring related purposes) is carried out in accordance with regulations on the protection of personal data processing.

More information regarding candidates’ personal data processing is available here: https://www.railbaltica.org/about-rail-baltica/candidates-personal-data-privacy-note/.