Job summary

Document Control and Reporting Specialist will assist with EDMS configuration, maintenance, and user support, enable document control activities by performing document control checks, and develop routine and ad hoc reports for monitoring document control and other Corporate Governance and Quality functions.

We will entrust you to

• Support configuration and maintenance of the forms, document templates, workflows, metadata, and user access rights within the EDMS.
• Participate in system upgrades, validation, and change control activities to maintain system integrity and compliance with Document Control requirements.
• Provide training and ongoing support to users on Document control processes and EDMS functionality, document workflows, and best practices.
• Develop and maintain user guides, training materials, and other related documentation.
• Carry out document control checks in accordance with approved procedures.

To succeed, you should have

• Bachelor’s degree, technical or analytical disciplines are an advantage.
• Experience in document management, project administration, business support, IT support, or a similar role.
• Experience with any document management system or resource management system is an advantage
• Experience working in a structured, regulated, or process‑driven environment (corporate, engineering, infrastructure, quality, IT support, etc.) is beneficial.
• Experience preparing reports, presentations, or documentation is an advantage.
• Experience with data analysis tools (e.g., Excel, Power BI, or other reporting software) is an advantage.
• High level of accuracy in reviewing, organizing, and maintaining documentation.
• Excellent command of spoken and written English and Latvian languages.

What’s in it for you

• Salary from 2200 EUR (before taxes)
• A job with purpose and impact
• Exceptional international project experience
• Innovation-driven work environment
• Professional and self-development opportunities
• Benefits and bonus programme
• Supportive network of professional colleagues

Sounds like your next job?

We look forward to receiving your application via
[email protected]

Application process

If you are willing to be a part of the challenging and unique project, and your experience and personality match the position’s requirements, please, send your CV and motivation letter in English with the subject “DOCUMENT CONTROL AND REPORTING SPECIALIST” to RB Rail AS: [email protected] by the deadline date.

RB Rail AS as a controller ensures that data processing within recruitment process (for recruitment and hiring related purposes) is carried out in accordance with regulations on the protection of personal data processing.

More information regarding candidates’ personal data processing is available here: https://www.railbaltica.org/about-rail-baltica/candidates-personal-data-privacy-note/