INVITATION TO SUPPLIER MEETING – Notified Body (NoBo) and Assesment Body (AsBo),

Announced: 29.11.2018
Updated: 06.12.2018
Submission Date: 05.01.2019

INVITATION TO SUPPLIER MEETING 

RB Rail AS, the central coordinator of the Rail Baltica project, intends to announce procurement exercise(s) on independent assessment services – Notified Body (NoBo) and/or Assesment Body (AsBo) – for the Rail Baltica project needs. 

More information about the Rail Baltica project is available on our website: http://www.railbaltica.org. 

We invite interested suppliers to apply for an individual meeting with representatives from RB Rail AS in the period from 13 December 2018 to 18 December 2018 at RB Rail AS head office (address: K.Valdemara iela 8–7, Riga, Latvia). Each meeting will be scheduled for up to 2 (two) hours. A total of 15 (fifteen) time slots will be available, spread across 13th, 14th and 18th of December, between 8:00 and 18:00 hours Latvian Time. 

At the meeting RB Rail AS will introduce potential suppliers to the Rail Baltica project, the project schedule and the procurement plan in the field of the subject matter – independent assessment services. 

Meeting Agenda: 

  1. Introduction to the Rail Baltica project and the project schedule; 
  2. Information on the Rail Baltica project independent assessment needs; 
  3. Q&A session:
    1. Part 1: RB Rail AS questions to suppliers; 
    2. Part 2: supplier answers; 
    3. Part 3: supplier questions; 
    4. Part 4: RB Rail AS answers.  

The focus of the meetings will be (1) the scope of work, (2) typical workflow and collaboration procedure with design and construction works contractors,  (3) phasing the services, (4) resources and manpower required to deliver the services, (5) legal and administrative issues, expectations towards main contractual requirements, (6) project management and quality assurance of the services, (7) pricing and payment conditions of the services, (8) risks and their mitigation measures, (9) expectations towards the procurement process, requirements, evaluation and documentation. 

The meeting will be recorded and a summarised version of the minutes of all meetings will be available online at: http://www.railbaltica.org. For the purposes of fair treatment of suppliers and potential tenderers, RB Rail AS shall publish all the significant information shared with the Tenderers.  

To apply for participation, please e-mail your application to linda.lappuke@railbaltica.org by 11 December 2018 16:00. 

The maximum number of meetings is 15 (fifteen), with no more than 3 (three) representatives from one potential supplier allowed to the meeting. The applications will be registered on a first-come first-served basis, and RB Rail AS will confirm the participation of the supplier by sending a confirmation e-mail to the e-mail address provided in the application. Please apply for the meetings only in case you have experience and ability to provide the NoBo / AsBo services, as these Supplier Meetings are not intended for any other purpose. 

The number of participants is restricted due to the limited capacity of the meeting room available to the organiser. Please consult with the RB Rail AS contact. 

 

Disclaimer 

RB Rail AS shall not enter into any financial or any other commitment at these Supplier Meetings and shall refrain from any agreements or discussions that could lead to collusion, fraud, bid-rigging, preferential treatment of a particular supplier in the subsequent procurement exercise(s), and/or conflict of interest situation that could jeopardise the planned NoBo/AsBo procurement exercise(s) and/or the global project objectives and/or the business integrity of RB Rail AS.